Producer’s Administrative Assistant
Frame of Mind Films, a non-profit media company, seeks a driven and experienced Producer’s Administrative Assistant to join our dynamic team. Please note this is NOT a Production Assistant role. We’re seeking someone based in the SF East Bay Area who will split work hours between remote and the home office of the company's principal.
If you are unflappable, self-motivated, excel in creative thinking and problem-solving, and in possession of common sense with a passion for organization and a great sense of humor, you’re a great fit!
We highly encourage you to research our company websites to learn more about what we do: www.frameofmindfilms.com, www.thegreat14th.com, www.womenoftibet.org
We want to hear what you feel about our work, your connection to what we do here and why you're interested in the film industry and joining us.
What will you be doing?
You will be:
- Assisting and supporting Executive Producer and company Founder in the day-to-day operations of running a production company, including pre-production, production, post-production and distribution.
- Taking on new challenges as needed in order to support the producer and other team members.
- Assisting with general admin, research and development.
- Scheduling meetings and maintaining calendars.
- Taking notes during meetings and distributing in a timely manner.
- Assisting with managing and filing assets on Server and back-up hardware and cloud-based databases.
- Communicating with writers, artists, production staff, and crew members.
Skills + Requirements
You are a talented, ambitious and self-driven Producer’s Administrative Assistant eager to join our dynamic team long-term.
You have:
- An understanding of and interest in the television and film industry, especially a strong interest in the business of making films, with two years or more experience beyond entry-level.
- Experience as an assistant and a passion for helping others to be organized and productive. Solid intern experience may be acceptable.
- The ability to work well under pressure and perform daily duties with minimal supervision, including the ability to prioritize.
- Discretion and confidentiality are a must.
- Good working knowledge of MS Office, Filemaker, iCal, Adobe Acrobat, Zoom, and Skype. Knowledge of Adobe Creative Cloud Apps, Final Draft a bonus.
- A knack for organization and good communication skills.
You should be a self-starter. We are a small company, so a can-do attitude and willingness to pitch-in at all times is essential.
What we offer?
- A wide range of rare and hard to come by on-the-job experience from industry experts in the marketing, TV, and digital content platforms.
- The opportunity to expand and develop skills in a short space of time.
- Attending creative meetings and being part of a seasoned and creative team.
- Opportunity to grow within the company.
Role: Producer's Administrative Assistant
Company: Frame of Mind Films
Location: Remote and SF East Bay Area
Start Date: ASAP
Working Hours: Part-Time to begin, TBD; flexible and negotiable
Salary: Commensurate with experience
To Apply: Please email resume, cover letter, work samples & 2 professional references with contact info to Rosemary Rawcliffe:
The cover letter should explain your personal interest in and connection to our work, your interest in the film industry, and your aspirations.
Frame of Mind Films is an EMMY® award winning film and video production company. We are a leader in the production of stories that impact our human condition and challenge our global consciousness. We produce stories that embody and inspire a generosity of spirit; stories born out of a fundamental love for developing and fostering humanity’s potential for good.
Not only do we dare to dream of a better world; we dare to broadcast those dreams, to tell the stories that will help realize those dreams. If this mission calls to you, we’d love you to join us.
What do we do?
- Video + Media Production
- Content + Streaming Programming
How do we do it?
Our team is steeped in years of experience in theater, television and film culture. We bring people, places and things together to inspire possibility and power positive change. From video content to broadcast documentaries and feature films.
Frame of Mind Films is committed to equality and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.